How to be linked from the KU Web site

The KU Web site offers an organizational structure for information provided by departments, offices, and organizations across campus. To be linked from the KU Web site all you need to do is follow these simple steps.

1. Obtain an account or run a Web server

Your department, office, or organization will need access to a computer system to host your Web site. You may

• Get an account on RAVEN , the Academic Computing Services (ACS) system;
• Get an account on a KU departmental system; OR
• Run your own server, if you have direct access to the KU campus Ethernet backbone and can keep the server active 24 hours a day.

If your department, office, or organization wants to apply for an account on one of the ACS systems, you will need an ACS account form. ACS account forms are available from System Access (204 Computer Center) or by calling 864-0439 or e-mailing tbateson@ku.edu.

Campus and student organizations that want to apply for an ACS account need to

• Be sure they are currently registered with the Student Organizations and Leadership Development Center (400 Kansas Union);
• Take completed ACS account forms to Aaron Quisenberry for approval (Student Organizations and Leadership Development Center 400 Kansas Union);
• Return the approved ACS account form to System Access; AND
• Remember to renew the organization account through System Access each year

Remember that your organization is responsible for proper use of its computing resources.

2. Create a Web site

Once you have an account or are running a Web server, create your Web site. If you need help learning how to create a Web site, consult Academic Computing Services or take one of their many free workshops and seminars.

University Relations maintains a Web Image Library of various KU images that you may use on your Web site. You should contact University Relations if your department wants to provide information about course work and degree requirements. (785) 864-3256

Be aware that the Jayhawk is a trademarked symbol. If you use the Jayhawk on your Web site, you must include the registered trademark symbol ® or the trademark symbol ^TM. If you have questions about appropriate use of the Jayhawk, contact the Office of Trademark Licensing (785) 864-4650.

People of all ages and diverse backgrounds have access to the KU Web site. As a courtesy you should consider including a warning on any link that would not be appropriate for some users.

Be sure to make your Web site usable for people with disabilities. Consult

• Web Content Accessibility Guidelines for the State of Kansas
• Designing More Usable Web Sites
• Bobby- analyzes Web pages for accessibility
• Web Accessibility Guidelines for Page Authoring

Accessible templates are also available for use by KU offices and departments. Visit http://www.ku.edu/site/how/ for more information.

3. Include standard information on your

Web site

Display conspicuously on every page of your Web site

• A "mailto" link (e-mail address) to the Web site contact person for questions or comments
• The URL of the Web page
• Date the file was last modified

Including the phone number (with appropriate area code) and postal mailing address for your department, office, or organization on your Web site is also highly recommended. Many users look for this information online.

Also consider including a link on your Web site to the KU Web site (http://www.ku.edu/). If your Web site is for a department, consider a link to the department's school or college.

4. Review and understand your responsibilities

Remember that the use of university resources is subject to policies such as

• Classified Employee Handbook
• Code of Student Rights and Responsibilities
• Equal Opportunity and Affirmative Action Policies
• Handbook for Faculty and Other Unclassified Staff (Complete 1986 Edition)
• Handbook for Faculty and Other Unclassified Staff (Sections A,B,C: 1998 Edition)
• Kansas Board of Regents Policy
• Student Handbook
• University Standards for Commercial Advertising and Financial Sponsorship

Also remember that your Web site may not be used to violate any state or federal law. Information you provide on your Web site should not infringe copyright or trademark. Works protected include but are not limited to photographs, other images, sound files, and video files, as well as printed materials. The material on your Web site must be original, must be in the public domain, or its use must be authorized by the copyright or trademark holder in writing.

Liability for Web site content is solely the information provider's responsibility. Links from the KU Web site may be removed, without notice, when necessary to protect the University's interests.

Members of the University community and the general public are best served if Web sites offer timely and accurate information. You should notify the KU Web Administrator if your Web site moves; your official department, office or organization changes; or if other updates are made that would affect your listing on the KU Web site. Links to Web sites containing outdated, verifiably inaccurate, inaccessible, or abandoned material may be removed from the KU Web site.

5. Request a link from the KU Web site

To request a link, send an e-mail to webadmin@ku.edu and include

• Your name
• The official name of your department, office, or organization
• Your phone number
• The URL of your Web site

The KU Web Administrator will appropriately categorize your link from the KU Web site. You will be notified by e-mail when your Web site has been added.